CFAC Meeting Minutes: 06/15/11

Members Present:, Tracey Turner, Nancy Baker, Bob Carey, Kristie Sluder, Rosemary Weaver, Janet Price-Farrell,  Joe Crowder, Debbie Hamrick,  Howard Graves

Members Excused:  

Members Absent:Christine Smith,  Bill Cook, Joe Sentelle, James Lane,  Leslie Huntley

WHN Staff: Dick Graham, Kelley Stines

Guests: 

Team:  Consumer Family Advisory Committee

Date:   6/15/11            

Time Started:  6:45 PM 

Time Ended:     8:00 PM

TOPIC 

 DISCUSSION/FINDINGS/CONCLUSIONS

 RECOMMENDATIONS/ACTIONS

Community Connections

Cancelled for June 15^th meeting.

Welcome & Introductions

Pre-meeting discussion of the non-disclosure agreement issue. Storm caused some members to be late. Kristie Sluder joined by phone. Quorum present.

Approval of Agenda

Community Connections cancelled. Agenda approved.

Approval of  May Minutes

Minutes approved as submitted.

Medicaid Waiver Update (Dick Graham)

Letter from Mike Watson, end of 1^st paragraph.

August 10 is WHN 1-day readiness review by Mercer. Mid July (~3-4 weeks before review) WHN needs to send Mercer the materials WHN is going to use for the review. That’s why waiting for Board meeting vote is critical. WHN needs to send waiver materials to Mercer by mid-July. These materials included in the contract have to match PBH for the review.  During training 1^st week of May, WHN leadership did not get to see any materials not signed off on. For WHN staff, the timeline has been shrinking. It will be impossible to match PBH for Mercer review unless we get the PBH materials.

Medicaid Waiver – Non Disclosure Agreement

Workgroup crafted a letter to take to the Board on 6/24/11 to send clear message of CFAC’s statement regarding signing the Non Disclosure Statement.

Letter crafted as follows:

CFAC has reviewed the letter from Mike Watson to Arthur Carder dated 6/14/11. CFAC is extremely concerned about the situation with the waiver. We understand, per this letter, that waiver implementation for WHN has been suspended. CFAC strongly recommends that the letter of agreement between WHN and PBH be signed and executed immediately, to signal WHN’s willingness to restart the waiver implementation process with the Department of Health and Human Services.

Motion made and seconded to send letter as crafted.
Vote tally: 1–No; 3–Abstained no vote; 5–Yes

The letter will go out tomorrow to county managers/county commissioner chairs.

Discussed sending separate letter to the Board asking them not to send out letter to other LMEs that signed the document. Concern voiced about CFAC being personally liable for documents being used outside of agreement. Bob’s position is the public’s rights to public materials will continue.

Medicaid Waiver – Targeted Case Management

Relational Agreement
(Bob Carey)

Subcommittee provided handout with proposed changes highlighted in yellow. Change needed on p.2, #1 under joint responsibilities. Currently WHN is out of compliance – it expired last year. WHN Executive & CFAC Executive is supposed to have quarterly planning meeting. Revise with this addition.

Motion made (Joe) and seconded (Howard) to accept with revision about joint Executive meeting and with minor correction mentioned.

Not part of Relational Agreement, but 2 points CFAC needs to work on with WHN staff (Arthur/Donald):
1) CFAC wants to be on front end of proposals. Example: If WHN to send out RFP for Rutherford County, Rutherford CFAC members should be included.
2) CFAC wants to be on committees that select members.

Nancy – add under Joint Responsibilities:
 “quarterly planning meeting b/w CFAC Executive meeting with WHN Board Executive meeting”

WHN Budget Update
(Nancy Baker)

Board meeting was moved up to vote on Plan A, which includes 50 positions for Care Coordination. Wasn’t included in first budget proposal.